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Commission Meeting
Brookings City & County Government Center
520 3rd Street
Chambers, Suite 310 (3rd floor)

1.

8:30 AM Call to Order on Tuesday, March 12, 2019

2.

Pledge of Allegiance

3.

Invitation for a Citizen to schedule time on the Commission Agenda for an item not listed.

Action items will be scheduled for a future meeting date.
4.

Approval of Agenda

Action: Motion to Approve, Request Comments, Voice Vote
5.

Consent Agenda Items

Action: Motion to Approve, Note Consent Agenda Items, Request Comments, Roll Call
B.

Approval of travel & education

Documents:
  1. Travel Requests.pdf
C.

Approval of personnel action notices

D.

Approval of Human Services report

6.

Routine Business

A.

Approval of claims

Action: Motion to Approve, Comments, Roll Call
B.

Employee Recognition of Milestone Anniversaries

i.

Sheriff Marty Stanwick - 20 years in January

ii.

Director of Equalization Jacob Brehmer - 10 years in February

iii.

County Development Director Robert Hill - 20 years in February

iv.

Heavy Equipment Operator Randy Ribstein - 35 years in March

C.

Department head reports

i.

Highway Department

ii.

Brookings County Outdoor Adventure Center

Documents:
  1. BCOAC Report.pdf
7.

Scheduled Agenda Items

8.

Regular Business

A.

Action to approve Resolution #19-10: a plat of WWTF Lagoon Addition in the N 1/2 of Section 24-T110N-R51W of the 5th P.M., Brookings County, South Dakota.

Action: Motion to Approve, Comments, Roll Call
B.

Action to rescind Resolution #16-12: a resolution to formally establish the Brookings County Jail Expansion Advisory Committee.

Action: Motion to Approve, Comments, Roll Call
C.

Action to rescind Resolution #19-09: a letter of contract between Brookings County and Banner Associates, Inc. for construction administrative services of overlay projects.

Action: Motion to Approve, Comments, Roll Call
D.

Action to approve Agreement #19-09: a letter of contract between Brookings County and Banner Associates, Inc. for construction administration services of overlay projects.

Action: Motion to Approve, Comments, Roll Call
E.

Action to approve Agreement #19-12: an application for occupancy of right-of-way of county highways made by Sioux Valley Energy in Volga Township.

Action: Motion to Approve, Comments, Voice Vote
F.

Action to approve Agreement #19-13: an easement agreement for use of county road right-of-way made by Old Tree Farms/Frido Verpaalen.

Action: Motion to Approve, Comments, Voice Vote
G.

Action to approve Agreement #19-14: a delinquent tax payment agreement in the amount of $7,141.06.

Action: Motion to Approve, Comments, Voice Vote
H.

Action to approve an elderly tax freeze application.

Action: Motion to Approve, Comments, Voice Vote
I.

Action to approve Abatement #19-01: an abatement request made by Matthew Schmidt for parcel #40677-00300-022-00 in the amount of $104.70.

Action: Motion to Approve, Comments, Voice Vote
J.

Action to approve Abatement #19-02: an abatement request made by Scott Peterson for parcel #15980-10951-091-00 in the amount of $1,560.30.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. Abatement 19-02.pdf
K.

Action to approve Abatement #19-03: an abatement request made by Dan DeYoung for parcel #37999-00237-014-00 in the amount of $48.16.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. Abatement 19-03.pdf
L.

Action to approve Abatement #19-04: an abatement request made by Brookings Municipal Utilities for parcel #40412-00200-002-00 in the amount of $49.70.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. Abatement 19-04.pdf
M.

Action to approve Abatement #19-05: an abatement request made by the City of Brookings for parcel #40412-00200-001-00 in the amount of $424.42.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. Abatement 19-05.pdf
N.

Action to approve Abatement #19-06: an abatement request made by the City of Brookings for parcel #40311-0000-001-00 in the amount of $71.28.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. Abatement 19-06.pdf
O.

Action to approve Abatement #19-07: an abatement request made by the City of Brookings for parcel #40265-01000-053-05 in the amount of $30.53.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. Abatement 19-07.pdf
P.

Action to approve Abatement #19-08: an abatement request made by the City of Brookings for parcel #40160-00300-010-00 in the amount of $969.53.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. Abatement 19-08.pdf
Q.

Action to approve Abatement #19-09: an abatement request made by the City of Brookings for parcel #40160-00300-010-05 in the amount of $225.47.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. Abatement 19-09.pdf
R.

Action to approve Abatement #19-10: an abatement request made by the City of Brookings for parcel #40160-00300-009-00 in the amount of $1,302.07.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. Abatement 19-10.pdf
S.

Action to automatically supplement for unanticipated expenses incurred and reimbursement made to Brookings County, Sheriff's Office GL line 101-4-411-4250, receipt #451533, in the amount of $1,897.17 for reimbursement for a damaged patrol car.

Action: Motion to Approve, Comments, Voice Vote
T.

Approval of Highway bids:

Action: Motion to Approve, Comments, Voice Vote
i.

Action to award Bid #1 for rubberized crack filling material for all items listed from BrockWhite Construction Material, Sioux Falls, SD.

ii.

Action to award Bid #2 for road oil for all items listed from Flint Hills Resources LP, Marshall, MN and Jebro Inc., Sioux City, IA.

iii.

Action to award Bid #3 for 3/4 crushed gravel to low bid on all items listed from Sterzinger Construction, Elkton, SD.

iv.

Action to award Bid #4 for screened gravel to low bid on all items listed from Johnson Brothers, Madison, SD.

v.

Action to award Bid #5 for equipment rental to low bid on all items from Prussman Contracting, Brookings, SD.; Titan Rentals, Sioux Falls, SD.; and Bowes Construction, Brookings, SD.

vi.

Action to award Bid #6 for HR class asphalt to low bid on all items listed from Bowes Construction, Brookings, SD.

vii.

Action to award Bid #7 for bituminous hot mix to low bid on all items listed from Bowes Construction, Inc., Brookings, SD.

viii.

Action to award Bid #8 for cover aggregate to low bid on all items listed from L.G. Everist, Sioux Falls, SD and Johnson Brothers, Madison, SD.

U.

Approval of bid agreements:

Action: Motion to Approve Each Agreement, Comments, Voice Vote
i.

Action to approve Agreement #19-15: a purchase agreement between Brookings County and BrockWhite of Sioux Falls, SD for rubberized crack filling material.

ii.

Action to approve Agreement #19-16: a purchase agreement between Brookings County and Flint Hills of Marshall, MN for road oil.

iii.

Action to approve Agreement #19-17: a purchase agreement between Brookings County and Jebro, Inc. of Sioux City, IA for road oil.

iv.

Action to approve Agreement #19-18: a purchase agreement between Brookings County and Sterzinger Construction of Elkton, SD for 3/4 crushed gravel.

v.

Action to approve Agreement #19-19: a purchase agreement between Brookings County and Johnson Brothers, Inc. of Madison, SD for cover aggregate and screened gravel.

vi.

Action to approve Agreement #19-20: a purchase agreement between Brookings County and Bowes Construction of Brookings, SD for HR class asphalt.

vii.

Action to approve Agreement #19-21: a purchase agreement between Brookings County and Bowes Construction, Inc. of Brookings, SD for bituminous hot mix.

viii.

Action to approve Agreement #19-22: a purchase agreement between Brookings County and L.G. Everist of Sioux Falls, SD for cover aggregate.

V.

Action to approve a request to fill vacancy for a Deputy Sheriff in the Sheriff's Office.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. RFV - Deputy.pdf
W.

Action to approve a request to fill vacancy for an Appraiser in the Department of Equalization.

Action: Motion to Approve, Comments, Voice Vote
Documents:
  1. RFV - Appraiser.pdf
X.

Action to approve a request to fill vacancy for a part-time Membership Assistant at the Brookings County Outdoor Adventure Center.

Action: Motion to Approve, Comments, Voice Vote
Y.

Jail Matters:

i.

Review of Construction Manager At-Risk Requests for Proposals

ii.

Scheduling of a tour of jails with steel cells

10.

States Attorney's Office Report

11.

Commissioner Reports and Discussion Items

12.

Executive Session - in accordance with SDCL §1-25-2(3): consulting with legal counsel.

13.

Adjournment

Action: Motion to Approve, Voice Vote
14.

Public Notices

  • March 13, Wednesday & March 14, Thursday: SDACC Spring Workshop at the Ramkota in Pierre.
  • March 20, Wednesday: Sioux Valley Commissioner's Association quarterly meeting, 12:00 p.m. at Our Redeemer Lutheran Church, Bryant.
  • April 2, Tuesday: Chamber/CVB/BEDC Annual Meeting, 5:00 - 7:00 p.m. at the Swiftel Center in Brookings.
  • April 9, Tuesday: Equalization Boards, 1:00 p.m. in the Chambers of the Brookings City & County Government Center in Brookings.

NOTE: Individuals needing assistance, pursuant to the Americans with Disabilities Act, should contact Brookings County (605-696-8205) 48 hours in advance of the meeting to make necessary arrangements. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.