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Commission Meeting
Brookings City & County Government Center
520 3rd Street
Chambers, Suite 310 (3rd floor)

1.

8:30 AM Call to Order on Tuesday, March 13, 2018

2.

Pledge of Allegiance

3.

Invitation for a Citizen to schedule time on the Commission Agenda for an item not listed.

Action items will be scheduled for a future meeting date.
4.

Approval of Agenda

A.

Requires motion/second, voice vote

5.

Consent Agenda Items

B.

Approval of travel & education requests.

Documents:
  1. Travel Requests.pdf
C.

Approval of personnel action notices.

D.

Approval of the Human Services report.

E.

Be it Noted Items:

  1. Be it noted, the membership roster for the Brookings County 4-H Promotion and Expansion Committee is presented to the Brookings County Commission.
  2. Be it noted, the Brookings County Outdoor Adventure Center Archery Range Volunteer list is presented to the Board. These individuals will be listed in the minutes for work comp purposes.
6.

Routine Business

B.

Department Head reports.

i.

County Development Department - 2017 Year End Report

ii.

Finance Office

7.

Scheduled Agenda Items

A.

9:00 AM - Sheriff Marty Stanwick - Discussion on school safety issues and concerns.

B.

9:30 AM - Second Reading and Public Hearing of Ordinance #2018-02: an ordinance providing for the amendment of Ordinance #2015-03.

i.

Second Reading

ii.

Public Hearing

iii.

Action to approve Ordinance #2018-02: an ordinance providing for the amendment of Ordinance #2015-03.

C.

10:00 AM - Toby Morris from Dougherty & Co. - Discussion and review of TIF Districts as it relates to the Prairie Aquatech project near Volga, SD.

8.

Regular Business

A.

Action to approve Resolution #18-07: a Bridge Inspection Program Resolution for use with SDDOT Retainer Contracts.

B.

Action to approve Resolution #18-08: a resolution authorizing the purchase of one wheel loader off of a State of Minnesota bid.

C.

Action to approve Resolution #18-09: a resolution on a compromise and settlement of a county aid lien in the amount of $11,285.20 for $7,000.00.

D.

Action to approve Agreement #18-13 as amended: an agreement between Brookings County, South Dakota, and the State of South Dakota Game Fish & Parks for construction of two office spaces for use by employees of the State at the Brookings County Outdoor Adventure Center.

E.

Action to approve Agreement #18-18: a construction contract between Brookings County and Robbins Construction & Inspection, Inc.

F.

Action to approve Agreement #18-35: an independent contractor agreement between Brookings County and Southpaw Defense, LLC for firearm instruction.

G.

Action to approve Agreement #18-19: an agreement between Brookings County and the City of Aurora for general law enforcement services.

H.

Action to approve Agreement #18-20: a quote from Axon Enterprise, Inc. for the ongoing use of cloud storage.

Documents:
  1. Agr 18-20 Axon.pdf
I.

Action to approve the 2018 annual weed bid on all items listed to AgFirst Farmers Coop.

J.

Annual Highway Bid Recommendations:

i.

Action to award Bid #1 for Rubberized Crack-Filling Material to low bid on all items listed from Brock White Construction Material, Sioux Falls, SD and Midstates Equipment, Mountain Lake, MN.

ii.

Action to award Bid #2 for Road Oil to low bid item MC-3000 and CRS2-P from Flint Hills Resources LP, Marshall, MN and low bid item MC-800 from Jebro, Inc., Sioux City, IA.

Documents:
  1. Bid 2 Road Oil.pdf
iii.

Action to award Bid #3 for Pea Rock to low bid on all items listed from L.G. Everist, Sioux Falls, SD and Johnson Brothers, Madison, SD.

Documents:
  1. Bid 3 Pea Rock.pdf
iv.

Action to award Bid #4 for ¾ Crushed Gravel to low bid on all items listed from Bowes Construction, Brookings, SD and Sterzinger Construction, Elkton, SD.

v.

Action to award Bid #5 for Screened Gravel to low bid on all items listed from Bowes Construction, Brookings, SD and Johnson Brothers, Madison, SD.

vi.

Action to award Bid #6 for Equipment Rentals to low bid on all items listed from V.J. Ahlers Excavating, Inc., Brookings, SD; Bowes Construction, Brookings, SD; Butler Machinery, Sioux Falls, SD; Prussman Contracting, Brookings, SD; and Austriem Excavating, Brookings, SD.

vii.

Action to award Bid #7 for HR Class Asphalt to low bid on all items listed from Bowes Construction, Brookings, SD.

viii.

Action to award Bid #8 for Bituminous Hot Mix to low bid on all items listed from Duininck, Inc., Prinsburg, MN.

K.

Annual Purchase Agreements for Annual Highway Bids:

i.

Action to approve Agreement #18-21: a purchase agreement between Brookings County and Brock White Construction Material of Sioux Falls, SD for rubberized crack-filling material.

ii.

Action to approve Agreement #18-22: a purchase agreement between Brookings County and Midstates Equipment and Supply of Mountain Lake, MN for rubberized crack-filling material.

iii.

Action to approve Agreement #18-23: a purchase agreement between Brookings County and Flint Hills of Marshall, MN for MC 3000 road oil and CRS2-P.

iv.

Action to approve Agreement #18-24: a purchase agreement between Brookings County and Jebro, Inc. of Sioux City, IA for MC 800 road oil.

v.

Action to approve Agreement #18-25: a purchase agreement between Brookings County and L.G. Everist of Sioux Falls, SD for pea rock.

vi.

Action to approve Agreement #18-26: a purchase agreement between Brookings County and Johnson Brothers, Inc. of Madison, SD for pea rock and screened gravel.

vii.

Action to approve Agreement #18-27: a purchase agreement between Brookings County and Bowes Construction of Brookings, SD for screened gravel, 3/4 crushed gravel, and HR class asphalt.

viii.

Action to approve Agreement #18-28: a purchase agreement between Brookings County and Sterzinger Construction of Elkton, SD for 3/4 crushed gravel.

ix.

Action to approve Agreement #18-29: a purchase agreement between Brookings County and Duininck, Inc of Prinsburg, MN for bituminous hot mix.

L.

Right of Way Agreements:

i.

Action to approve Agreement #18-30: an application for occupancy of right-of-way of county highways made by Sioux Valley Energy.

Documents:
  1. Agr 18-30 ROW.pdf
ii.

Action to approve Agreement #18-31: an application for occupancy of right-of-way of county highways made by Sioux Valley Energy.

Documents:
  1. Agr 18-31 ROW.pdf
iii.

Action to approve Agreement #18-32: an application for occupancy of right-of-way of county highways made by Sioux Valley Energy.

Documents:
  1. Agr 18-32 ROW.pdf
iv.

Action to approve Agreement #18-33: an application for occupancy of right-of-way of county highways made by Sioux Valley Energy.

Documents:
  1. Agr 18-33 ROW.pdf
v.

Action to approve Agreement #18-34: an application for occupancy of right-of-way of county highways made by Sioux Valley Energy.

Documents:
  1. Agr 18-34 ROW.pdf
M.

Abatements:

i.

Action to approve Abatement #18-02: an abatement request made by RS and DD Investments, LLC in the amount of $299.64.

Documents:
  1. Abatement 18-02.pdf
ii.

Action to approve Abatement #18-03: an abatement request made by RS and DD Investments, LLC in the amount of $360.24.

Documents:
  1. Abatement 18-03.pdf
iii.

Action to approve Abatement #18-04: an abatement request made by RS and DD Investments, LLC in the amount of $229.68.

Documents:
  1. Abatement 18-04.pdf
iv.

Action to approve Abatement #18-05: an abatement request made by Fusion Developers, LLC in the amount of $5,362.00.

Documents:
  1. Abatement 18-05.pdf
v.

Action to approve Abatement #18-09: an abatement request made by Roger and Teresa Maxwell in the amount of $55.93.

Documents:
  1. Abatement 18-09.pdf
vi.

Action to approve Abatement #17-09: an abatement request made by Mount Calvary Lutheran Church in the amount of $1,073.20.

Documents:
  1. Abatement 17-09.pdf
N.

Action to automatically supplement for unanticipated expenses and reimbursement made to Brookings County in the amount of $200.00, line 101-4-211-4270, receipt #406571, for reimbursement from the Drug Control Fund, for roadside interview/concealment training.

O.

Action to declare items as surplus and sell via online auction.

Documents:
  1. Surplus Items.pdf
P.

Discussion and possible action to approve a quote from Safe N Secure for the installation of a monitored panic button system at the Brookings County Outdoor Adventure Center.

Q.

Discussion and possible action to approve a quote from Safe N Secure for the addition of lock down buttons to the door access system at the Brookings County Outdoor Adventure Center.

R.

Action to accept Commissioner Miller's resignation as a commission appointee to the Brookings County Outdoor Adventure Center Advisory Board.

S.

Action to appoint a commissioner to the Brookings County Outdoor Adventure Center Advisory Board.

9.

Commission Department Director Report

10.

States Attorney's Office Report

11.

Commissioner Reports and Discussion Items

12.

Adjournment

13.

Public Notices

  • March 8, Thursday: Local Candidate Forum at 6:00 PM in the Chambers of the Brookings City & County Government Center.
  • March 12, Monday: Brookings County Association of Township Annual Meeting/Weed & Pest Board Meeting at 10:00 AM at the Swiftel Center in Brookings.
  • March 13, Tuesday-March 15, Thursday: SDACC Spring Workshop in Pierre.
  • March 15, Thursday: 2018 Annual Meeting of the Chamber of Commerce, Brookings Economic Development Corporation and Convention Visitor’s Bureau, 5:30 PM Social, 6:45 PM Program, at the Swiftel Center in Brookings.
  • March 20, Tuesday: United Way non-profit meeting, 8:30 AM in the lower level of the main branch of First Bank & Trust in Brookings.
  • March 21, Wednesday: Sioux Valley Commissioners Quarterly Meeting at 12:00 PM at the Brookings County Outdoor Adventure Center in Brookings.
  • March 26, Monday: Brookings County 2018 Annual Feed, sponsored by the Brookings Volunteer Fire Department, 6:00 PM at the Brookings Fire Hall, 607 20th Ave., Brookings.

NOTE: Individuals needing assistance, pursuant to the Americans with Disabilities Act, should contact Brookings County (605-696-8205) 48 hours in advance of the meeting to make necessary arrangements. The County of Brookings is responsive to requests for communication aids and the need to provide appropriate access and will provide alternative formats and accessible locations consistent with the Americans With Disabilities Act.